Book a demo

Education Admissions, students, fees, exams

From first enquiry to final result, on one ERP.

For schools, colleges, coaching institutes and training academies. Admissions, student records, timetables, attendance, fees, exams and a student portal, with staff, payroll and accounts on the same system.

Book a demo for education See one student's year
  • Every enquiry followed up
  • Fees linked to the books
  • Results on the student portal

Who it is for

Set up for the way you teach.

Classes and sections, semesters and credits, batches and short courses: the same building blocks are set up around how your institute actually runs.

Schools

Classes, sections and academic years, with term-wise fees and promotion to the next class each year.

Class-wise fee structures, attendance, report-card grades

Colleges and universities

Programmes, semesters and elective courses, with exams by course and results by semester.

Programme enrolment, course schedules, grading rules

Coaching and tuition

Batches that start every month, with enquiries chased hard and fees in instalments.

Enquiry follow-up, batches, monthly fee schedules

Skill and vocational training

Short courses with practical assessments, often across several centres.

Course batches, assessments, centre-wise reports

Professional and corporate training

Programmes sold to companies and individuals, with trainers scheduled across clients.

Instructor schedules, invoicing to companies, feedback

Groups with several campuses

One trust or company running many schools or centres, each with its own fees and books.

Campus-wise accounts, combined reports, shared staff

Key features

Everything an institute runs on, in one place.

Admissions, academics and money on one student record, so nobody copies a name from one register into the next.

Admissions

Enquiries from the website, walk-ins and fairs followed up, then applications on your own form and admission in bulk.

  • Enquiry follow-up
  • Custom application forms
  • Bulk admission

Student records

Each admitted student gets a record with their details, guardians, documents and history, created from the application.

  • Created from the application
  • Guardians and documents
  • Full academic history

Programmes, courses and batches

Programmes made of courses, students enrolled and split into batches or sections for each academic year.

  • Programme enrolment
  • Batches and student groups
  • Academic years and terms

Timetable and instructors

Instructors assigned to courses, with days, times and rooms for every class, and changes when plans move.

  • Course schedules
  • Instructor assignment
  • Rescheduling

Attendance

Marked by batch or by class from any screen, with absentees visible the same day.

  • Batch-wise marking
  • Leave applications
  • Absentee lists

Fees

Fee structures by year and course, with discounts and instalments, paid online and posted to the books by themselves.

  • Monthly, termly or yearly
  • Discounts and concessions
  • Online payment and receipts

Exams and grading

Exam schedules by date, time and hall, grades worked out from marks by your rules, and promotion in one step.

  • Exam schedules
  • Grading scales
  • Results and promotion

Student portal

Students see their courses, timetable, attendance and grades, apply for leave and pay fees online.

  • Timetable and grades
  • Leave applications
  • Fee payment and invoices

One student's year

From the first enquiry to the next class.

An example from a school admitting students to Class 11. Each step adds to the same student record, so the office, the teachers and the accounts see the same thing.

Admit

01Enquiry

A parent fills in the website form; the enquiry goes to a counsellor's calling list with its source.

LeadCounsellor
02Call and campus visit

Every call ends with an outcome and a callback; the family visits and meets the counsellor.

Call logCounsellor
03Application and admission

The application on your form is reviewed, and accepted students are admitted together.

ApplicationStudentAdmissions office

Enrol

04Programme enrolment

The student is enrolled in Class 11 Science with its courses for the year.

EnrolmentAdmissions office
05Section and batch

Students are placed in sections and lab batches, ready for the timetable.

Student groupAcademic office
06Fee structure assigned

The year's fees, any sibling discount and the term-wise schedule are applied to the whole section at once.

Fee scheduleAccounts

Teach

07Timetable

Each course gets its teacher, days, times and room; changes reach students on the portal.

Course scheduleAcademic office
08Daily attendance

Teachers mark attendance by section; absentees are visible the same morning.

AttendanceTeachers
09Leave from the portal

The student applies for leave online, and it is approved and recorded against attendance.

Leave applicationStudent, class teacher

Assess and collect

10Fees paid online

Term fees are paid on the portal; the receipt is issued and the books update by themselves.

Fee invoicePaymentStudent, accounts
11Exams and grades

Exams are scheduled by date and hall; marks become grades by your grading scale.

Assessment planResultTeachers
12Results and promotion

Results are released on the portal, and the class is promoted to Class 12 in one step.

PromotionAcademic office

Running batches instead of classes?Coaching and training institutes follow the same chain, with a new batch, fee schedule and assessment for each intake.

Fees

Fees that collect, and account for, themselves.

Set the fee structure once for a class or course. BeatOS ERP applies it to every student, raises each instalment on time, takes payment online and posts it to the books.

  • Fee structures by academic year, programme and course
  • Monthly, termly or yearly instalments
  • Sibling, merit and staff discounts
  • Online payment with the receipt ready to download
  • Outstanding fees by class, and reminders before the due date

Student portal

Students see their own record.

Fewer calls to the office, because students can check for themselves. The portal reads the same records the staff work on.

  • Enrolled courses and the class timetable
  • Attendance by date
  • Current and past grades
  • Leave applications
  • Fee payment online, with invoices to download

Reports

The numbers a principal and a trustee ask for.

Live, by campus, programme, class and month, without anyone compiling a register.

Admission funnelEnquiries to admissions, by source
Counsellor performanceCalls, visits and conversions
Enrolment by programmeSeats filled, class by class
Student attendanceBy section, course and month
Absentees todayWho is missing, by class
Fee collectionCollected against expected
Outstanding feesBy class, student and term
Instructor schedulesClasses per teacher per week
Assessment resultsBy course and section
Result analysisGrade spread, term on term
Staff attendance and payrollFor teaching and other staff
Campus-wise accountsIncome, expense and budget

BeatOS ERP for institutes

Admissions, staff and accounts, in one ERP.

The admissions team, the academic office, HR and accounts work on one system with the counsellors' calls and visits.

Admissions CRM

Enquiries as leads with stages, sources and follow-ups, through to admission.

  • Lead stages
  • Source tracking
  • Conversion reports
Explore →

Fees and accounts

Fee invoices and payments posted to the books, with budgets by campus or department.

  • Fee receipts in the ledger
  • Cost centres
  • Bank reconciliation
Explore →

Staff HR and payroll

Teaching and other staff records, attendance, leave and salary with PF, ESI and PT.

  • Staff attendance
  • Leave
  • Payroll
Explore →

Purchase and stores

Purchases with approvals, and stores for books, uniforms, lab material and supplies.

  • Approvals
  • Stores stock
  • Supplier bills
Explore →

See every module of BeatOS ERP →

Admissions outreach

Counsellors in the field, on the same records.

Calls, school visits and fair stalls happen in the BeatOS app, and every enquiry lands in the same admissions pipeline the office works from.

How BeatOS runs education: Enquiry captured, Counsellor call, School outreach, Campus visit, Admission confirmed, Conversion report
In the field · BeatOS appIn the office · BeatOS ERPThe same record moves through every step, so nobody types it twice.
  1. 1. Enquiry capturedWebsite, walk-in or fairBeatOS ERP · CRM
  2. 2. Counsellor callOutcome and callback setBeatOS app · Telecalling
  3. 3. School outreachVisit with location and formBeatOS app · Visits & Beats
  4. 4. Campus visitFamily meets the counsellorBeatOS app · CRM
  5. 5. Admission confirmedLead converted, source keptBeatOS ERP · CRM
  6. 6. Conversion reportBy source, counsellor, stageBeatOS ERP · Reports

Challenges and solution

Where institutes lose time, and what changes.

Read it left to right: the problems we hear most, what we set up in BeatOS ERP, and what your counsellors get in the field.

1The challenge

Where time is lost today

  • Enquiries are noted on paper and never called back.
  • Student details are typed again in every register.
  • Fee dues are tracked in a spreadsheet, apart from the books.
  • Timetables and attendance live in separate files.
  • Results take days to compile and share.

2We set up BeatOS ERP

One record for the whole institute

  • Admissions and student records
  • Programmes, courses and batches
  • Timetables and attendance
  • Fee structures and online payment
  • Exams, grading and the student portal
  • Staff payroll and accounts

3BeatOS adds in the field

What counsellors do on the phone

  • A calling list with outcomes and callbacks.
  • School and fair visits with location and a form.
  • Follow-ups created automatically.
  • Targets and conversion by counsellor.

The resultEvery enquiry followed up, every fee accounted for, every result on time.

The apps

What admissions teams use most.

Start with the apps that fix your biggest problem, and switch on more later. Click an app to see it in detail.

How we implement

From first study to ongoing support.

Six steps, run by the BeatOS team with yours. We usually go live before an admission season or at the start of an academic year.

  1. 1StudyYour programmes, fee rules and admission processERP Implementation
  2. 2ConfigureCourses, batches, fee structures and grading scalesERP Implementation
  3. 3MigrateStudents, guardians and fee dues from your registersData Migration
  4. 4TrainAdmissions, academic office, teachers and accountsTraining
  5. 5Go liveWith our team alongside yoursERP Implementation
  6. 6SupportOngoing help, changes and updatesSupport & Hosting

FAQ

From schools and institutes

Your process is different?

Tell us how your admissions and fees work today, and we will show it running in BeatOS ERP.

Book a demo →
Does it manage students, courses and fees?

Yes. Student records, programmes and courses, batches, timetables, attendance, fees and exams run in BeatOS ERP, alongside admissions, staff and accounts.

Can we use our own admission form?

Yes. The application form is set up with the fields you need, and accepted students can be admitted together in one step.

Can fees be paid in instalments with discounts?

Yes. Fee structures can be split monthly, termly or yearly, with sibling, merit or staff discounts, and assigned to a whole class at once.

Can parents and students pay fees online?

Yes. Fees can be paid online through the student portal, the receipt can be downloaded, and the payment is posted to the books.

Are grades worked out automatically?

Yes. Set your grading scale once, enter marks, and grades are worked out by your rules. Results are then released on the portal.

Can we promote a whole class at the end of the year?

Yes. After results, students can be promoted to the next class or semester together.

Can enquiries from our website come in directly?

Yes. Enquiries become leads with their source, and go straight into a counsellor's calling list.

Do counsellors get reminded to call back?

Yes. Every call ends with an outcome and a callback time, and the callback comes back on time.

Related industries

Also configured for teams like yours.

See your institute running on BeatOS ERP.

Bring one class and its fee structure. We will show it admitted, enrolled, billed and assessed.

Book a demoSee BeatOS ERP