Ledgers and journals
Your own chart of accounts, journal entries, contra and opening balances.
- Chart of accounts
- Journal and contra entries
- Recurring entries
Accounts & Finance BeatOS ERP
Books that are always up to date.
Every sale, purchase, stock movement and payroll run posts to your own chart of accounts as it happens. Banks, receivables, payables, budgets and statements are always current.
- Posted as work happens
- Bank reconciliation
- Several companies
Finance todayLiveSample data
₹48.6LReceivable
₹31.2LPayable
₹22.9LBank
41To reconcile
AR
Overdue > 60 days9 customers · ₹ 6.4L
Follow upBK
HDFC current account41 statement lines to match
ReconcileAP
Supplier bills due this week14 bills · ₹ 8.1L
PlanPL
P&L · OctoberClosed and locked
ClosedWhat it covers
Full accounting, not a separate package
Because selling, buying, stock and payroll live in the same system, the accounts never wait for an import.
Receivables and payables
Invoice-wise outstanding with payment terms, ageing and reminders.
- Payment terms
- Ageing by due date
- Advances adjusted
Banking
Bank statement import and reconciliation, with payments matched to invoices.
- Statement import
- Reconciliation tool
- Cheque and UPI entries
Cost centres and budgets
Profit by branch, department or project, with budgets that warn before overspending.
- Cost centres
- Accounting dimensions
- Budget vs actual
Several companies
More than one company or branch in one system, each with its own books and GSTIN.
- Separate books per company
- Inter-company entries
- Consolidated view
Statements and closing
Trial balance, P&L, balance sheet and cash flow, with period closing and locking.
- Financial statements
- Period closing
- Locked periods
How it flows
How a transaction reaches the books.
Nobody re-keys a sale or a bill into accounting. The documents post their own entries.
Invoice or bill
Selling and buyingSales invoices and purchase bills post income, expense, GST and party balances.
WhoSales and purchaseUpdatesLedgers, GST, outstandingStock movement
Perpetual inventoryReceipts, issues and deliveries post stock value as they happen.
WhoStoresUpdatesStock in hand, cost of goodsPayment
Payment entryReceipts and payments are matched against invoices and bills.
WhoAccountsUpdatesBank, outstandingBank reconciliation
Bank statementStatement lines are matched with entries; differences are found the same day.
WhoAccountsUpdatesReconciled bank balanceClose the period
Period closingReview, close and lock the month or year, so past figures cannot change.
WhoFinance headUpdatesStatements, locked books
Reports
The reports your CA and your bank ask for.
All of them are live, can be filtered by company, branch or cost centre, and export to Excel or PDF.
- Trial balanceby company or branch
- Profit and lossmonth, quarter, year
- Balance sheetwith comparisons
- Cash flowwhere money went
- Accounts receivable ageingby customer and due date
- Accounts payable ageingby supplier
- General ledgerany account, any period
- Budget variancebudget vs actual
Receivable ageing · sample dataAs on today
| Customer | 0–30 | 31–60 | 60+ |
|---|---|---|---|
| Patil Infra Projects | ₹ 1,32,160 | — | — |
| Shree Traders | ₹ 84,200 | ₹ 46,900 | — |
| Om Agencies | — | ₹ 38,000 | ₹ 2,10,400 |
| Deccan Structures | ₹ 2,46,000 | — | — |
Field apps
Works with the BeatOS field apps.
Field collections, expense claims and invoices raised from visits land in the same books.
FAQ
About Accounts & Finance
Have a different process?
Tell us how you work today and we will show it set up in BeatOS ERP.
Talk to us →Can we keep our own chart of accounts?
Yes. We set up your chart of accounts the way your CA wants it, or move it across from Tally.
Can we run more than one company?
Yes. Several companies and branches run in one system, each with its own books, GSTIN and permissions, and reports can combine them.
Does it do bank reconciliation?
Yes. Import the bank statement and match lines with receipts and payments; unmatched lines are shown for action.
Can we lock a closed month?
Yes. Periods can be closed and locked so nobody can change entries in them.
Can our CA work in it?
Yes. Give your CA a login with an accounts role, or export the reports they need to Excel or PDF.
BeatOS ERP
The rest of the ERP, on the same database.
See your books in BeatOS ERP.
Send us your trial balance. We will show it set up, with your banks and outstanding.