Material requests
Requests from stores, production or reorder levels, approved before buying.
- From reorder levels
- From production plans
- Approval rules
Purchase BeatOS ERP
Buy what is needed, at the right price.
Material requests, supplier quotes, purchase orders with approvals, goods receipts and bills matched to what arrived, all linked, so nothing is bought twice and nothing is paid for that did not come.
- Approval before spend
- Quotes compared
- Bills matched to receipts
Purchase deskLiveSample data
18Requests
9Open POs
₹21.4LOn order
3Approvals
RQ
RFQ · Polymer base 5,000 kg3 suppliers quoted · lowest ₹ 142/kg
ComparePO
PO-0917 · ₹ 7,10,000Above ₹ 5L, needs director approval
ApprovalGR
Receipt · PO-09044,800 of 5,000 kg received · QC passed
ReceivedPB
Bill · Deccan ChemicalsRate ₹ 2 higher than PO
HoldWhat it covers
Purchase, from the request to the payment
Every purchase document is linked, so you can open any bill and see the order and the receipt behind it.
Requests for quotation
One RFQ sent to several suppliers, and their quotes recorded.
- Email to suppliers
- Supplier quotations
- Validity dates
Quote comparison
Supplier quotes side by side by price, delivery and terms.
- Price comparison
- Last purchase rate
- Supplier history
Purchase orders
Orders with payment terms, delivery dates and approval by amount.
- Approval by amount
- Blanket orders
- Delivery schedule
Receipts and quality
Goods received against the order, with quality inspection where needed.
- Partial receipts
- Quality inspection
- Returns to supplier
Bills and payments
Supplier bills matched to orders and receipts, with GST input credit.
- Three-way match
- Payment terms
- Supplier ageing
How it flows
From a request to a paid bill.
Each step is approved by the right person and linked to the one before.
Request
Material requestRaised by stores, production or a reorder level.
WhoStores or productionUpdatesDemand to purchaseQuote
RFQ and supplier quotationsSuppliers quote; quotes are compared.
WhoPurchaseUpdatesChosen supplier and rateOrder
Purchase orderRaised from the chosen quote and approved by amount.
WhoPurchase and approverUpdatesExpected stock, commitmentReceive
Purchase receiptGoods received, checked and stored by batch.
WhoStores and qualityUpdatesStock, valuationPay
Purchase invoice and paymentBill matched to order and receipt, then paid on its due date.
WhoAccountsUpdatesPayables, GST input
Reports
See what you spend, and with whom.
Purchase reports by supplier, item, period and project.
- Purchase analyticsspend over time
- Supplier-wise purchaseswho you buy from
- Item-wise purchase historyrates over time
- Pending purchase ordersnot yet received
- Received items to be billedunbilled receipts
- Supplier ageingwhat you owe
- Supplier scorecarddelivery and quality
- Purchase order trendsby month
Supplier quotes · sample dataRFQ-0213
| Supplier | Rate / kg | Delivery | Terms |
|---|---|---|---|
| Deccan Chemicals | ₹ 144 | 7 days | 30 days |
| Sai Polymers | ₹ 142 | 10 days | 45 days |
| Western Resins | ₹ 149 | 5 days | Advance |
| Last purchase rate | ₹ 146 | — | — |
Field apps
Works with the BeatOS field apps.
Approvers get each request on their phone and approve in one tap.
FAQ
About Purchase
Have a different process?
Tell us how you work today and we will show it set up in BeatOS ERP.
Talk to us →Can purchase orders need approval?
Yes. Approval rules by amount, item group or department send orders to the right person before they are sent to the supplier.
Can we compare supplier quotes?
Yes. Send one request for quotation to several suppliers, record their quotes and compare them side by side.
Can bills be checked against orders and receipts?
Yes. Each bill links to its order and receipt, so rate or quantity differences are visible before payment.
Do you support partial deliveries?
Yes. Receipts can be partial; the order stays open for the balance.
Can reorder levels raise purchase requests?
Yes. When stock falls below the reorder level, a material request is created automatically.
BeatOS ERP
The rest of the ERP, on the same database.
See your purchase process in BeatOS ERP.
Bring your approval rules and top suppliers. We will show them set up.