# Education ERP: Admissions, Fees, Exams, Portal | BeatOS > Education ERP for schools, colleges and institutes: admissions, student records, timetables, attendance, fees with online payment, exams and a student portal. URL: https://beatoserp.com/beatos/industries/education [Home](https://beatoserp.com/beatos) / [Industries](https://beatoserp.com/beatos/industries) / Education Education Admissions, students, fees, exams # From first enquiry to final result, on one ERP. For schools, colleges, coaching institutes and training academies. Admissions, student records, timetables, attendance, fees, exams and a student portal, with staff, payroll and accounts on the same system. [Book a demo for education](https://beatoserp.com/beatos#demo) See one student's year - Every enquiry followed up - Fees linked to the books - Results on the student portal Academic year 2026–27 Live Sample data 1,240 Enquiries 386 Admitted 72% Fees collected 94% Attendance AD Admissions · Class 11 Science 42 applications reviewed, 36 admitted in bulk Admitted FE Term 2 fees · due 15 Nov Reminders sent to 38 students Due EX Mid-term exam schedule Dates, times and halls for 14 courses Published RS Results · Semester 1 Grades worked out from marks, released on the portal Released Who it is for ## Set up for the way you teach. Classes and sections, semesters and credits, batches and short courses: the same building blocks are set up around how your institute actually runs. ### Schools Classes, sections and academic years, with term-wise fees and promotion to the next class each year. Class-wise fee structures, attendance, report-card grades ### Colleges and universities Programmes, semesters and elective courses, with exams by course and results by semester. Programme enrolment, course schedules, grading rules ### Coaching and tuition Batches that start every month, with enquiries chased hard and fees in instalments. Enquiry follow-up, batches, monthly fee schedules ### Skill and vocational training Short courses with practical assessments, often across several centres. Course batches, assessments, centre-wise reports ### Professional and corporate training Programmes sold to companies and individuals, with trainers scheduled across clients. Instructor schedules, invoicing to companies, feedback ### Groups with several campuses One trust or company running many schools or centres, each with its own fees and books. Campus-wise accounts, combined reports, shared staff Key features ## Everything an institute runs on, in one place. Admissions, academics and money on one student record, so nobody copies a name from one register into the next. ### Admissions Enquiries from the website, walk-ins and fairs followed up, then applications on your own form and admission in bulk. - Enquiry follow-up - Custom application forms - Bulk admission ### Student records Each admitted student gets a record with their details, guardians, documents and history, created from the application. - Created from the application - Guardians and documents - Full academic history ### Programmes, courses and batches Programmes made of courses, students enrolled and split into batches or sections for each academic year. - Programme enrolment - Batches and student groups - Academic years and terms ### Timetable and instructors Instructors assigned to courses, with days, times and rooms for every class, and changes when plans move. - Course schedules - Instructor assignment - Rescheduling ### Attendance Marked by batch or by class from any screen, with absentees visible the same day. - Batch-wise marking - Leave applications - Absentee lists ### Fees Fee structures by year and course, with discounts and instalments, paid online and posted to the books by themselves. - Monthly, termly or yearly - Discounts and concessions - Online payment and receipts ### Exams and grading Exam schedules by date, time and hall, grades worked out from marks by your rules, and promotion in one step. - Exam schedules - Grading scales - Results and promotion ### Student portal Students see their courses, timetable, attendance and grades, apply for leave and pay fees online. - Timetable and grades - Leave applications - Fee payment and invoices One student's year ## From the first enquiry to the next class. An example from a school admitting students to Class 11. Each step adds to the same student record, so the office, the teachers and the accounts see the same thing. ### Admit 01 Enquiry A parent fills in the website form; the enquiry goes to a counsellor's calling list with its source. Lead Counsellor 02 Call and campus visit Every call ends with an outcome and a callback; the family visits and meets the counsellor. Call log Counsellor 03 Application and admission The application on your form is reviewed, and accepted students are admitted together. Application Student Admissions office ### Enrol 04 Programme enrolment The student is enrolled in Class 11 Science with its courses for the year. Enrolment Admissions office 05 Section and batch Students are placed in sections and lab batches, ready for the timetable. Student group Academic office 06 Fee structure assigned The year's fees, any sibling discount and the term-wise schedule are applied to the whole section at once. Fee schedule Accounts ### Teach 07 Timetable Each course gets its teacher, days, times and room; changes reach students on the portal. Course schedule Academic office 08 Daily attendance Teachers mark attendance by section; absentees are visible the same morning. Attendance Teachers 09 Leave from the portal The student applies for leave online, and it is approved and recorded against attendance. Leave application Student, class teacher ### Assess and collect 10 Fees paid online Term fees are paid on the portal; the receipt is issued and the books update by themselves. Fee invoice Payment Student, accounts 11 Exams and grades Exams are scheduled by date and hall; marks become grades by your grading scale. Assessment plan Result Teachers 12 Results and promotion Results are released on the portal, and the class is promoted to Class 12 in one step. Promotion Academic office Running batches instead of classes? Coaching and training institutes follow the same chain, with a new batch, fee schedule and assessment for each intake. Fees ## Fees that collect, and account for, themselves. Set the fee structure once for a class or course. BeatOS ERP applies it to every student, raises each instalment on time, takes payment online and posts it to the books. - Fee structures by academic year, programme and course - Monthly, termly or yearly instalments - Sibling, merit and staff discounts - Online payment with the receipt ready to download - Outstanding fees by class, and reminders before the due date Fee structure · Class 11 Science 2026–27 · sample data Tuition fee ₹ 84,000 Lab and activity fee ₹ 12,000 Exam and development fee ₹ 6,000 − Sibling discount (10%) ₹ 10,200 Annual fee ₹ 91,800 - Term 1 ₹ 22,950 Paid online - Term 2 ₹ 22,950 Due 15 Nov - Term 3 ₹ 22,950 Due 15 Feb - Term 4 ₹ 22,950 Due 15 May Reminder Term 2 is due in 7 days. 38 students have been reminded on the portal. Student portal · Aarav Kulkarni Class 11 B Sample data Today - Physics 09:00 - Chemistry lab 10:45 - Mathematics 13:30 Attendance 94% This term · 2 days on leave Last result A2 Unit test 1 · Mathematics Fees ₹ 22,950 Term 2 due 15 Nov Pay now Student portal ## Students see their own record. Fewer calls to the office, because students can check for themselves. The portal reads the same records the staff work on. - Enrolled courses and the class timetable - Attendance by date - Current and past grades - Leave applications - Fee payment online, with invoices to download Reports ## The numbers a principal and a trustee ask for. Live, by campus, programme, class and month, without anyone compiling a register. Admission funnel Enquiries to admissions, by source Counsellor performance Calls, visits and conversions Enrolment by programme Seats filled, class by class Student attendance By section, course and month Absentees today Who is missing, by class Fee collection Collected against expected Outstanding fees By class, student and term Instructor schedules Classes per teacher per week Assessment results By course and section Result analysis Grade spread, term on term Staff attendance and payroll For teaching and other staff Campus-wise accounts Income, expense and budget BeatOS ERP for institutes ## Admissions, staff and accounts, in one ERP. The admissions team, the academic office, HR and accounts work on one system with the counsellors' calls and visits. ### Admissions CRM Enquiries as leads with stages, sources and follow-ups, through to admission. - Lead stages - Source tracking - Conversion reports [Explore →](https://beatoserp.com/beatos/erp/selling) ### Fees and accounts Fee invoices and payments posted to the books, with budgets by campus or department. - Fee receipts in the ledger - Cost centres - Bank reconciliation [Explore →](https://beatoserp.com/beatos/erp/accounts) ### Staff HR and payroll Teaching and other staff records, attendance, leave and salary with PF, ESI and PT. - Staff attendance - Leave - Payroll [Explore →](https://beatoserp.com/beatos/erp/hr-payroll) ### Purchase and stores Purchases with approvals, and stores for books, uniforms, lab material and supplies. - Approvals - Stores stock - Supplier bills [Explore →](https://beatoserp.com/beatos/erp/buying) [See every module of BeatOS ERP →](https://beatoserp.com/beatos/erp) Admissions outreach ## Counsellors in the field, on the same records. Calls, school visits and fair stalls happen in the BeatOS app, and every enquiry lands in the same admissions pipeline the office works from. In the field · BeatOS app In the office · BeatOS ERP The same record moves through every step, so nobody types it twice. - 1. Enquiry captured Website, walk-in or fair BeatOS ERP · CRM - 2. Counsellor call Outcome and callback set BeatOS app · Telecalling - 3. School outreach Visit with location and form BeatOS app · Visits & Beats - 4. Campus visit Family meets the counsellor BeatOS app · CRM - 5. Admission confirmed Lead converted, source kept BeatOS ERP · CRM - 6. Conversion report By source, counsellor, stage BeatOS ERP · Reports Challenges and solution ## Where institutes lose time, and what changes. Read it left to right: the problems we hear most, what we set up in BeatOS ERP, and what your counsellors get in the field. 1 The challenge Where time is lost today - Enquiries are noted on paper and never called back. - Student details are typed again in every register. - Fee dues are tracked in a spreadsheet, apart from the books. - Timetables and attendance live in separate files. - Results take days to compile and share. 2 We set up BeatOS ERP One record for the whole institute - Admissions and student records - Programmes, courses and batches - Timetables and attendance - Fee structures and online payment - Exams, grading and the student portal - Staff payroll and accounts 3 BeatOS adds in the field What counsellors do on the phone - A calling list with outcomes and callbacks. - School and fair visits with location and a form. - Follow-ups created automatically. - Targets and conversion by counsellor. The result Every enquiry followed up, every fee accounted for, every result on time. The apps ## What admissions teams use most. Start with the apps that fix your biggest problem, and switch on more later. Click an app to see it in detail. How we implement ## From first study to ongoing support. Six steps, run by the BeatOS team with yours. We usually go live before an admission season or at the start of an academic year. Before go-live After go-live - 1 [StudyYour programmes, fee rules and admission processERP Implementation](https://beatoserp.com/beatos/services/erp-implementation) - 2 [ConfigureCourses, batches, fee structures and grading scalesERP Implementation](https://beatoserp.com/beatos/services/erp-implementation) - 3 [MigrateStudents, guardians and fee dues from your registersData Migration](https://beatoserp.com/beatos/services/data-migration) - 4 [TrainAdmissions, academic office, teachers and accountsTraining](https://beatoserp.com/beatos/services/training) - 5 [Go liveWith our team alongside yoursERP Implementation](https://beatoserp.com/beatos/services/erp-implementation) - 6 [SupportOngoing help, changes and updatesSupport & Hosting](https://beatoserp.com/beatos/services/support-hosting) FAQ ## From schools and institutes Tell us how your admissions and fees work today, and we will show it running in BeatOS ERP. [Book a demo →](https://beatoserp.com/beatos#demo) **Does it manage students, courses and fees?** Yes. Student records, programmes and courses, batches, timetables, attendance, fees and exams run in BeatOS ERP, alongside admissions, staff and accounts. **Can we use our own admission form?** Yes. The application form is set up with the fields you need, and accepted students can be admitted together in one step. **Can fees be paid in instalments with discounts?** Yes. Fee structures can be split monthly, termly or yearly, with sibling, merit or staff discounts, and assigned to a whole class at once. **Can parents and students pay fees online?** Yes. Fees can be paid online through the student portal, the receipt can be downloaded, and the payment is posted to the books. **Are grades worked out automatically?** Yes. Set your grading scale once, enter marks, and grades are worked out by your rules. Results are then released on the portal. **Can we promote a whole class at the end of the year?** Yes. After results, students can be promoted to the next class or semester together. **Can enquiries from our website come in directly?** Yes. Enquiries become leads with their source, and go straight into a counsellor's calling list. **Do counsellors get reminded to call back?** Yes. Every call ends with an outcome and a callback time, and the callback comes back on time. Related industries ## Also configured for teams like yours. ## See your institute running on BeatOS ERP. Bring one class and its fee structure. We will show it admitted, enrolled, billed and assessed. [Book a demo](https://beatoserp.com/beatos#demo)[See BeatOS ERP](https://beatoserp.com/beatos/erp)