# Purchase Management Software for Growing Businesses | BeatOS ERP > Purchase management in BeatOS ERP: material requests, supplier quote comparison, approved purchase orders, goods receipt with quality checks and matched bills. URL: https://beatoserp.com/beatos/erp/buying [Home](https://beatoserp.com/beatos) / [BeatOS ERP](https://beatoserp.com/beatos/erp) / Purchase Purchase BeatOS ERP # Buy what is needed, at the right price. Material requests, supplier quotes, purchase orders with approvals, goods receipts and bills matched to what arrived, all linked, so nothing is bought twice and nothing is paid for that did not come. [Book a free demo](https://beatoserp.com/beatos#demo) See what it covers - Approval before spend - Quotes compared - Bills matched to receipts Purchase desk Live Sample data 18 Requests 9 Open POs ₹21.4L On order 3 Approvals RQ RFQ · Polymer base 5,000 kg 3 suppliers quoted · lowest ₹ 142/kg Compare PO PO-0917 · ₹ 7,10,000 Above ₹ 5L, needs director approval Approval GR Receipt · PO-0904 4,800 of 5,000 kg received · QC passed Received PB Bill · Deccan Chemicals Rate ₹ 2 higher than PO Hold What it covers ## Purchase, from the request to the payment Every purchase document is linked, so you can open any bill and see the order and the receipt behind it. ### Material requests Requests from stores, production or reorder levels, approved before buying. - From reorder levels - From production plans - Approval rules ### Requests for quotation One RFQ sent to several suppliers, and their quotes recorded. - Email to suppliers - Supplier quotations - Validity dates ### Quote comparison Supplier quotes side by side by price, delivery and terms. - Price comparison - Last purchase rate - Supplier history ### Purchase orders Orders with payment terms, delivery dates and approval by amount. - Approval by amount - Blanket orders - Delivery schedule ### Receipts and quality Goods received against the order, with quality inspection where needed. - Partial receipts - Quality inspection - Returns to supplier ### Bills and payments Supplier bills matched to orders and receipts, with GST input credit. - Three-way match - Payment terms - Supplier ageing How it flows ## From a request to a paid bill. Each step is approved by the right person and linked to the one before. ### Request Material request Raised by stores, production or a reorder level. Who Stores or production Updates Demand to purchase ### Quote RFQ and supplier quotations Suppliers quote; quotes are compared. Who Purchase Updates Chosen supplier and rate ### Order Purchase order Raised from the chosen quote and approved by amount. Who Purchase and approver Updates Expected stock, commitment ### Receive Purchase receipt Goods received, checked and stored by batch. Who Stores and quality Updates Stock, valuation ### Pay Purchase invoice and payment Bill matched to order and receipt, then paid on its due date. Who Accounts Updates Payables, GST input Reports ## See what you spend, and with whom. Purchase reports by supplier, item, period and project. - Purchase analytics spend over time - Supplier-wise purchases who you buy from - Item-wise purchase history rates over time - Pending purchase orders not yet received - Received items to be billed unbilled receipts - Supplier ageing what you owe - Supplier scorecard delivery and quality - Purchase order trends by month Supplier quotes · sample data RFQ-0213 | Supplier | Rate / kg | Delivery | Terms | | Deccan Chemicals | ₹ 144 | 7 days | 30 days | | Sai Polymers | ₹ 142 | 10 days | 45 days | | Western Resins | ₹ 149 | 5 days | Advance | | Last purchase rate | ₹ 146 | — | — | Field apps ## Works with the BeatOS field apps. Approvers get each request on their phone and approve in one tap. FAQ ## About Purchase Tell us how you work today and we will show it set up in BeatOS ERP. [Talk to us →](https://beatoserp.com/beatos#demo) **Can purchase orders need approval?** Yes. Approval rules by amount, item group or department send orders to the right person before they are sent to the supplier. **Can we compare supplier quotes?** Yes. Send one request for quotation to several suppliers, record their quotes and compare them side by side. **Can bills be checked against orders and receipts?** Yes. Each bill links to its order and receipt, so rate or quantity differences are visible before payment. **Do you support partial deliveries?** Yes. Receipts can be partial; the order stays open for the balance. **Can reorder levels raise purchase requests?** Yes. When stock falls below the reorder level, a material request is created automatically. BeatOS ERP ## The rest of the ERP, on the same database. ## See your purchase process in BeatOS ERP. Bring your approval rules and top suppliers. We will show them set up. [Book a free demo](https://beatoserp.com/beatos#demo)[See all of BeatOS ERP](https://beatoserp.com/beatos/erp)